How Do I Create an Invoice for a UK Limited Company?

Creating an invoice for a UK limited company is straightforward. Your invoice should clearly identify your company, explain what you supplied, state how much the customer owes and provide payment instructions.

What Should a UK Company Invoice Include?

Include:

• Unique invoice number
• Full registered company name
• Company address and contact details
• Company registration number
• Customer's name and address
• Invoice date
• Date goods or services were supplied
• Description of goods or services
• Amount charged
• VAT, if applicable
• Total amount due
• Payment terms and due date
• Payment details

Your company name should match the name registered with Companies House.

How Do I Create the Invoice?

Start with a simple invoice template using accounting software, invoicing software or a document/spreadsheet.

Give every invoice a unique number, such as:

INV-001 → INV-002 → INV-003

Then add the customer details, describe what you supplied, calculate the amount due and provide clear payment instructions.

What If My Company Is VAT Registered?

If your company is VAT registered, additional VAT invoice requirements apply, including displaying your VAT registration number, VAT rate and VAT amount.

If your company is not VAT registered, you should not charge VAT.

Can I Invoice in GBP, EUR or USD?

Yes. A UK limited company can invoice customers in foreign currencies.

For example:

UK customer → £2,000 GBP
EU customer → €3,000 EUR
US customer → $5,000 USD

If UK VAT applies, HMRC's foreign-currency VAT rules must also be followed.

HMRC foreign-currency invoice guidance

Example UK Company Invoice

ABC TRADING LIMITED
Company No: 12345678
Registered in England and Wales

Invoice Number: INV-001
Invoice Date: 24 August 2026
Customer: XYZ Limited

Consulting Services: £1,000
VAT (20%): £200
Total Due: £1,200

Payment Terms: 14 days
Payment Reference: INV-001

Final Answer

To create an invoice for a UK limited company:

Add company details → Add customer details → Create a unique invoice number → Describe the goods or services → Calculate the amount and VAT → Set a due date → Add payment instructions.

Keep a copy of every invoice as part of your company's accounting records.

Official UK invoice requirements

‍