What Information Must a UK Limited Company Include on an Invoice?

A UK limited company invoice must clearly identify the business, the customer, what was supplied and how much is owed.

What Must Be Included?

A standard UK company invoice should include:

• A unique invoice number
• Full registered company name
• Company address and contact details
• Customer's name and address
• Description of the goods or services
• Date the goods or services were supplied
• Invoice date
• Amount charged
• VAT, if applicable
• Total amount due

The company should use its full legal name as registered with Companies House.

What Company Details Should Be Shown?

A UK limited company should also include its:

• Registered company number
• Registered office address
• Place of registration, such as England and Wales, Scotland or Northern Ireland

What Payment Details Should Be Included?

Although not all are mandatory invoice particulars, it is good practice to include:

Payment due date: 14 or 30 days
Payment method: Bank transfer
Account name: ABC Limited
Payment reference: Invoice number

For international customers, you can provide the appropriate IBAN, SWIFT/BIC or other currency-specific payment details.

What If the Company Is VAT Registered?

A VAT invoice requires additional information, including the company's VAT registration number, applicable VAT rate, net amount and VAT amount.

A business that is not VAT registered should not charge VAT.

Can a UK Company Invoice in EUR or USD?

Yes. A UK company can issue invoices in foreign currencies.

For example:

UK customers → GBP
European customers → EUR
US customers → USD

Where UK VAT applies, HMRC has specific rules for showing and converting relevant amounts into sterling.

HMRC foreign-currency VAT guidance

Example

A simple invoice could show:

ABC TRADING LIMITED
Company No: 12345678
Registered in England and Wales

Invoice: INV-001
Invoice Date: 24 August 2026
Customer: XYZ Limited
Service: Business consulting
Subtotal: £1,000
VAT: £200
Total Due: £1,200
Payment Due: 7 September 2026

Final Answer

A UK limited company invoice should clearly show:

Company details → Customer details → Invoice number → Dates → Goods or services → Amount → VAT where applicable → Total due

Adding payment terms and bank details also makes it easier for customers to pay promptly.

Official UK invoice requirements

‍